Accounting for Pet Professionals

Nurture Your Passion with Tailored Financial Expertise for Your Pet Care Business

Managing finances in the pet care industry, whether you’re a dog groomer, a dog walker, or another pet professional, requires careful attention to detail and an understanding of specific financial nuances. Here are some key steps and considerations for streamlining your accounting processes:

  • Business Structure: Consider the most suitable business structure for your pet care services. Whether you’re a sole trader or thinking of forming a limited company, each has its benefits and responsibilities.
  • Business Bank Account: Open a separate account for your pet care business. This separation simplifies accounting processes and enhances financial clarity.
  • Income and Expense Tracking: Maintain meticulous records of all income sources, including payments from clients and any additional services offered. Likewise, track all business-related expenses, such as pet supplies, equipment, insurance, and travel costs.
  • Receipts and Invoices: Keep all documentation related to business transactions. These are essential for accurate bookkeeping and necessary during tax season.
  • Accounting Software: Utilise software like QuickBooks or Xero, tailored for small businesses, to manage your finances effectively, ensuring precision in tracking income and expenses.
  • Tax Obligations: Stay informed about your tax responsibilities, including income tax and potentially VAT. It’s wise to seek professional advice to ensure compliance and optimise tax benefits.
  • Industry-Specific Considerations: For pet professionals, certain expenses and financial practices are unique. Understanding these can significantly impact your financial health.
  • Insurance and Liability: Given the nature of working with animals, appropriate insurance is critical. Ensure you’re covered for any potential incidents.
  • Professional Advice: Accounting in the pet care industry has its unique challenges. Consulting with an accountant familiar with the sector can provide invaluable insights.

Effective accounting is crucial for the financial health and compliance of your pet-based business. Staying informed about industry-specific regulations and tax requirements is essential, and professional guidance can help you navigate the complexities of managing your finances as a self-employed pet professional.

Why Choose Swan Books?

With over a 16 years of experience in providing accounting services to pet professionals, Swan Books understands the specific financial challenges and opportunities within this industry. Our clients, from dog groomers to pet sitters, have consistently praised our approachable, thorough, and tailored services. Our commitment to your success is reflected in our client testimonials and our consistent high ratings.

There’s a reason we have nothing but 5 star reviews on Google.

 
Lily Burford
Lily Burford
3 July 2024
Trustindex verifies that the original source of the review is Google.
Amazing service. Really efficient, professional and friendly. I would highly recommend for anyone needing guidance with business finance.
Cara Johnston
Cara Johnston
28 June 2024
Trustindex verifies that the original source of the review is Google.
Lovely and personal and very understanding.
James Marvell
James Marvell
27 June 2024
Trustindex verifies that the original source of the review is Google.
Very helpful. Thanks
Lauren Millington
Lauren Millington
25 June 2024
Trustindex verifies that the original source of the review is Google.
I’ve been working with stacey for a few years now and recommend her to anyone who is looking for an accountant, she is so down to earth and answers absolutely any questions I have no matter how big or small!
Refine Design
Refine Design
24 June 2024
Trustindex verifies that the original source of the review is Google.
Stacey is a wonderful lady! She makes the mind boggling process of accounts an absolute breeze! She's professional and speedy at what she does! I'm so glad I found her!
Official SleepWelness
Official SleepWelness
28 May 2024
Trustindex verifies that the original source of the review is Google.
So accepting, easy going, clear, transparent & easy to talk to. She takes the weight off your shoulders
Zoe Vango
Zoe Vango
24 May 2024
Trustindex verifies that the original source of the review is Google.
Stacey is the best in the business, always gives the best advice and is 100% there when you need her! Xx
Susan Webb
Susan Webb
24 May 2024
Trustindex verifies that the original source of the review is Google.
Wonderful service. Recommended to my friends.
Helen Clarke
Helen Clarke
24 May 2024
Trustindex verifies that the original source of the review is Google.
Stacey has been amazing to work with. She has been able to explain everything in a language I understand and is calm, consistent and always communicative. Stacey came highly recommended and I feel in the safest hands. Thank you Stacey and team Swan Brooks! 🙏
Jackie Kelly
Jackie Kelly
24 May 2024
Trustindex verifies that the original source of the review is Google.
Excellent. Very knowledgeable and confident. Stacey has sorted our family business out with minimum fuss. A pleasure to deal with and highly recommended.
Refine Design
Refine Design
24 June 2024
recommendsTrustindex verifies that the original source of the review is Facebook.
Stacey is a wonderful lady! She makes the mind boggling process of accounts an absolute breeze! She's professional and speedy at what she does! I'm so glad I found her!
Vicki Daws
Vicki Daws
28 February 2024
recommendsTrustindex verifies that the original source of the review is Facebook.
Stacey has been amazing with me, as a first time business owner without a clue how to do my accounts, she's been so patient and understanding helping steer me correctly, relieving so much stress and pressure! She genuinely cares and has belief in my business which helps me have belief too! I highly recommend.
Stevie-May Cole
Stevie-May Cole
27 November 2023
recommendsTrustindex verifies that the original source of the review is Facebook.
Stacey has been great from start to finish. She has explained everything helping me understand and put my mind at ease throughout the process. I highly recommend Swan Books for anyone looking for an efficient local accountant 🌟🌟🌟🌟🌟
Georgia Billie Anthony
Georgia Billie Anthony
24 October 2023
recommendsTrustindex verifies that the original source of the review is Facebook.
Amazing at putting your mind at ease and extremely patient ! Could not recommend stacey enough 5 ⭐️ all round x
Shiralee Swan Photography LSWPP, LNPS
Shiralee Swan Photography LSWPP, LNPS
2 August 2023
recommendsTrustindex verifies that the original source of the review is Facebook.
I took the big step in 2020 to start my own business. Stacey handles the numbers side of things for me, she very friendly and super helpful, and she never makes me feel like I have a silly little question. I, 100% recommend Stacey
Olivia Charles
Olivia Charles
20 July 2023
recommendsTrustindex verifies that the original source of the review is Facebook.
Stacey has been fantastic with my accounts. She went through everything and was very helpful with any questions I had. Brilliantly responsive and got everything together in no time at all. I would highly recommend her!
Stuart Wilson
Stuart Wilson
2 February 2023
recommendsTrustindex verifies that the original source of the review is Facebook.
Stacey has been fantastic, she does all my bookkeeping and submits all my tax returns. She has given me advise and is always there to answer my questions and provide support. Stacey has given me one less thing to worry about so I can focus on with running my business. 100% recommend Stacey!
Ross Cook
Ross Cook
9 January 2023
recommendsTrustindex verifies that the original source of the review is Facebook.
Friendly and extremely helpful. We had many questions about sole trading and Stacey was more than happy to help, even at 8pm in the evening!
Sharon Groves
Sharon Groves
1 December 2022
recommendsTrustindex verifies that the original source of the review is Facebook.
Stacey has been amazing in getting my books in order and submitting my tax returns. She has given invaluable advise and is always on hand to answer any questions and provide support. Stacey has been a god send and given me one less thing to worry about so I can get on with running my business. Thoroughly recommend Stacey!
Natalie Wooden
Natalie Wooden
24 November 2022
recommendsTrustindex verifies that the original source of the review is Facebook.
Stacey was so friendly and eager to help me from the start. Nothing was a problem. We did everything step by step and everything was taken care of for me. I’m so glad I found you Stacey! Thank you for your help and professionalism.

Our Process

Initial Consultation

Understand your business, your challenges, and your aspirations.

Onboarding

Seamless integration with your existing systems, training provided if necessary.

Tailored Solutions

We propose a bookkeeping solution adapted to your unique needs.

Regular Check-ins

Periodic reviews to ensure your financials are on track and to address any concerns.

Year-End Finalisation

Ensure everything is aligned, compliant, and ready for HMRC submissions.

What Can Pet Professionals Expense?

For pet professionals, navigating through allowable expenses is key to maintaining a healthy financial status for your business. The HMRC guidelines allow for a variety of business-related expenses to be claimed. Here’s an inclusive list of such expenses:

Office and Administration

  • Mobile Phone: A percentage of your phone bill, based on its business use.
  • Use of Home: Claim for home office expenses if you manage administrative tasks from home.
  • Subscriptions: Fees for professional subscriptions relevant to pet care.
  • Printing, Postage, & Stationery: Costs for printing contracts, postage, and other office supplies.
  • Bank Charges: Monthly fees for business bank accounts.
  • Card Machine Charges: Fees associated with card payment processing.
  • Accountancy Fees: Costs for professional accounting services.
 

Travel and Transportation

  • Petrol (Actual Costs) or Mileage (Flat Rate): Fuel expenses or mileage claims for business travel.
  • Travel & Subsistence: Expenses for food and drink during business-related travel.
  • Large Purchases for Transportation: Claiming Annual Investment Allowance for assets like a van.
 

Marketing and Advertising

  • Advertising: Costs for website maintenance, business cards, and Facebook ads.
  • Branding and Uniform: Expenses for branded clothing and uniforms.
 

Workspace and Equipment

  • Rent and Business Rates: Costs associated with renting a space for your pet care business.
  • Equipment and Repairs: Purchase and maintenance of baths, scissors, shavers, etc.
  • Consumables: Expenses for shampoo, dog biscuits, towels, poo bags, and other pet care items.
  • Blade Sharpening: Specific costs for maintaining grooming equipment.
 

Clothing and Protection

  • Protective Clothing: Waterproof and other protective gear essential for pet care tasks.
  • Uniform: Cost of specific uniforms used for your pet care services.
 

Training and Development

  • Training Courses: Expenses for refresher courses (Note: courses to learn new skills are not typically allowable).
  • Publications: Costs for professional journals and publications relevant to pet care.
 

Insurance and Legal

  • Insurance: Expenses for professional indemnity, employers, and public liability insurance (Note: income protection insurance is not typically an allowable expense).
  • Legal & Professional Fees: Costs for legal advice and professional consultations.
 

Product Sales and Purchases

  • Purchases for Resale: Expenses related to items you sell as part of your business, like dog accessories.
 

Miscellaneous

  • Annual Investment Allowance: For large purchases over £100, such as equipment, that are classified as assets.
 
It’s important to maintain detailed records and receipts for all these expenses. When in doubt, consult with an accountant specialising in pet care services to ensure that you are maximising your allowable expenses and maintaining compliance with HMRC guidelines.
Stacey has been great from start to finish. She has explained everything helping me understand and put my mind at ease throughout the process. I highly recommend Swan Books for anyone looking for an efficient local accountant.
Stevie-May Cole
Island Paws Doggy Daycare Essex
Would highly recommend Stacey. She was super friendly in our initial chat and throughout my experience, put me at ease and answered any questions I had with quick response times. Will be using her services going forward without any worries!
Nicole Dryden
Pawfect Pooches Grooming

Our Pricing

At Swan Books, we tailor our pricing to fit your business’s specific needs. Our bookkeeping services ensure that your business finances stay up-to-date using leading cloud accounting software like Quickbooks or Xero. Whether you prefer monthly or quarterly updates, we keep you informed about your business profits consistently. We cover all areas of bookkeeping, ensuring thoroughness and precision.

The pricing for our bookkeeping services varies based on the volume of transactions each month. For a customised quote and a detailed breakdown, please contact us.

Registration

£ 45
00
  • Registration of you and your business self employment with HMRC.

Self Assessment Tax Returns

£ 250
00
Prices From
  • Preparation of tax calculation, preparation and submission to HMRC and financial statements
  • Prices may vary based on your business records. Please get in contact for a free consultation.

Bookkeeping

varies
  • Keeping your business finances up to date with cloud accounting software Quickbooks or Xero. Monthly or Quarterly updates providing you updates of business profits. All areas of bookkeeping undertaken.
  • Prices vary permitting to volume of transactions each month.

Books Clean Up

varies
  • If your accounts are in need of a tidy up and you want to upgrade your internal procedures for easier processes, you have come to the right place!
  • Prices vary client by client, please get in touch to discuss further.

VAT Returns

£ 175
00
Prices From
  • Quarterly VAT returns prepared and submitted with Making Tax Digital compliant software with all deadlines met.
  • Prices start from £175.00 per quarter

Power Hour

£ 65
00
Prices From
  • One to one power hour discussing your business accounting and how to make improvements to make your finances run more efficiently within the cloud software of your business alongside training on how to get the best of your software.

Payroll

£ 20
00
Per Payroll
  • All aspects of payroll processes ensuring all tasks are carried out by all deadlines and RTI compliant.
    - Weekly or monthly payrolls
    - Pension administration completed
    - RTI compliant with HMRC
    - Payroll year end service and reporting

Ready to take your business to the next level?

Book a Call