Accounting for Pet Professionals

Nurture Your Passion with Tailored Financial Expertise for Your Pet Care Business

Managing finances in the pet care industry, whether you’re a dog groomer, a dog walker, or another pet professional, requires careful attention to detail and an understanding of specific financial nuances. Here are some key steps and considerations for streamlining your accounting processes:

  • Business Structure: Consider the most suitable business structure for your pet care services. Whether you’re a sole trader or thinking of forming a limited company, each has its benefits and responsibilities.
  • Business Bank Account: Open a separate account for your pet care business. This separation simplifies accounting processes and enhances financial clarity.
  • Income and Expense Tracking: Maintain meticulous records of all income sources, including payments from clients and any additional services offered. Likewise, track all business-related expenses, such as pet supplies, equipment, insurance, and travel costs.
  • Receipts and Invoices: Keep all documentation related to business transactions. These are essential for accurate bookkeeping and necessary during tax season.
  • Accounting Software: Utilise software like QuickBooks or Xero, tailored for small businesses, to manage your finances effectively, ensuring precision in tracking income and expenses.
  • Tax Obligations: Stay informed about your tax responsibilities, including income tax and potentially VAT. It’s wise to seek professional advice to ensure compliance and optimise tax benefits.
  • Industry-Specific Considerations: For pet professionals, certain expenses and financial practices are unique. Understanding these can significantly impact your financial health.
  • Insurance and Liability: Given the nature of working with animals, appropriate insurance is critical. Ensure you’re covered for any potential incidents.
  • Professional Advice: Accounting in the pet care industry has its unique challenges. Consulting with an accountant familiar with the sector can provide invaluable insights.

Effective accounting is crucial for the financial health and compliance of your pet-based business. Staying informed about industry-specific regulations and tax requirements is essential, and professional guidance can help you navigate the complexities of managing your finances as a self-employed pet professional.

Why Choose Swan Books?

With over a 16 years of experience in providing accounting services to pet professionals, Swan Books understands the specific financial challenges and opportunities within this industry. Our clients, from dog groomers to pet sitters, have consistently praised our approachable, thorough, and tailored services. Our commitment to your success is reflected in our client testimonials and our consistent high ratings.

There’s a reason we have nothing but 5 star reviews on Google.

 
Vanessa Vieira
Vanessa Vieira
1 November 2023
Accounting done in THE most effective and efficient way. The technicalities that come with filing my accounts were daunting and overwhelming. When Stacey stepped in she was persistant, sendings me the continuous reminders and promtos that I needed to get things sort. She is also very felxible with communication using a cohintation of Whats App, SMS and calls. HIGHLY RECOMMEND!!
John Marling
John Marling
28 October 2023
I had some issues processing my Self Assessment Tax Return, and Stacey stepped right in knowing exactly what to do. Swan Books provides a secure web portal to allow me to upload all relevant documentation that Stacey needs to complete the process. I had some queries on the Summary and Calculation, which Stacey explained simply. I would 100% recommend Stacey and Swan Books, and will be using Stacey again in the future.
Nicole Dryden
Nicole Dryden
25 October 2023
Would highly recommend Stacey. She was super friendly in our initial chat and throughout my experience, put me at ease and answered any questions I had with quick response times. Will be using her services going forward without any worries!
Lottie Millington
Lottie Millington
14 September 2023
Stacey is absolutely incredible! Stacey has been handling my accounts for three years now, I’ve had many issues with the HMRC and stacey has handled everything for me with ease. Everything is done quickly and efficiently. I’m so grateful for Stacey how she’s taken a massive stress away from running my business and helping me grow my business and finances. I couldn’t recommend her enough
Liz Slade
Liz Slade
30 August 2023
Stacey @ Swan Books is really friendly, approachable and extremely efficient. She explains everything in an easy to understand way. I would 100% recommend Stacey to anyone in need of a great accountant!
Jordan Drummond
Jordan Drummond
30 August 2023
Very flexible and informative. Made everything very easy and straight forward for myself and made my tax situation a lot less stressful! Would recommend 😀
Lourdes Walsh
Lourdes Walsh
29 August 2023
Stacey did my books last tax year and I’m going to be using her every time! Professional, communicative & swift, while also explaining everything (numbers are not my forte). I’d recommend her again and again.
Emma Cook
Emma Cook
25 August 2023
Stacey is the best accountant we have would definitely recommend her to anyone, she’s so friendly and very helpful and always there to help us . Thank you for your hard work
Roxanne Hydes
Roxanne Hydes
7 August 2023
Stacey has been an absolute gem when it comes to providing advice on self-employment and tax. I had so many unanswered questions that needed detailed explaining, and she went above and beyond to make sure I got the correct information and that I understood everything. I would highly recommend Stacey to help you with all your accounting needs.
Anthony Fitzsimmons
Anthony Fitzsimmons
3 August 2023
Knows her stuff 👍
Stuart Wilson
Stuart Wilson
2023-02-02
Stacey has been fantastic, she does all my bookkeeping and submits all my tax returns. She has given me advise and is always there to answer my questions and provide support. Stacey has given me one less thing to worry about so I can focus on with running my business. 100% recommend Stacey!
Ross Cook
Ross Cook
2023-01-09
Friendly and extremely helpful. We had many questions about sole trading and Stacey was more than happy to help, even at 8pm in the evening!
Sharon Groves
Sharon Groves
2022-12-01
Stacey has been amazing in getting my books in order and submitting my tax returns. She has given invaluable advise and is always on hand to answer any questions and provide support. Stacey has been a god send and given me one less thing to worry about so I can get on with running my business. Thoroughly recommend Stacey!
Natalie Wooden
Natalie Wooden
2022-11-24
Stacey was so friendly and eager to help me from the start. Nothing was a problem. We did everything step by step and everything was taken care of for me. I’m so glad I found you Stacey! Thank you for your help and professionalism.
Looking Tidy
Looking Tidy
2022-07-20
Glad I found Swan Books! Stacey is super helpful and friendly, has helped me where needed and provided valuable advice. I'd have no hesitation recommending and will be back for all my book keeping in the future.
Emma Cook
Emma Cook
2022-07-20
We would definitely recommend Stacey she’s a lovely girl and very helpful and knows how to do her job very well , we are very happy 😃
Paula Buck
Paula Buck
2022-07-13
I was looking for a friendly yet professional accountant to help with my tax returns, Stacey is and did just that! Always at the end of the phone to help answer my “silly” questions. Politely chased me so i didn’t fall behind and made my life a lot easier and stress free. Highly recommend her.
Jodie Mckinnon
Jodie Mckinnon
2022-06-24
Thank you for being our accountant, highly recommended!
Istrate Adrian
Istrate Adrian
2022-06-24
I’ve been working with Stacey and she is extremely responsive , organised and efficient . I would recommend her services to anyone. Thank you for your support!!
Danny Newson
Danny Newson
2022-06-23
Brilliant So helpful with getting self assessment done and forming new company Would recommend swan books to everyone

Our Process

Initial Consultation

Understand your business, your challenges, and your aspirations.

Onboarding

Seamless integration with your existing systems, training provided if necessary.

Tailored Solutions

We propose a bookkeeping solution adapted to your unique needs.

Regular Check-ins

Periodic reviews to ensure your financials are on track and to address any concerns.

Year-End Finalisation

Ensure everything is aligned, compliant, and ready for HMRC submissions.

What Can Pet Professionals Expense?

For pet professionals, navigating through allowable expenses is key to maintaining a healthy financial status for your business. The HMRC guidelines allow for a variety of business-related expenses to be claimed. Here’s an inclusive list of such expenses:

Office and Administration

  • Mobile Phone: A percentage of your phone bill, based on its business use.
  • Use of Home: Claim for home office expenses if you manage administrative tasks from home.
  • Subscriptions: Fees for professional subscriptions relevant to pet care.
  • Printing, Postage, & Stationery: Costs for printing contracts, postage, and other office supplies.
  • Bank Charges: Monthly fees for business bank accounts.
  • Card Machine Charges: Fees associated with card payment processing.
  • Accountancy Fees: Costs for professional accounting services.
 

Travel and Transportation

  • Petrol (Actual Costs) or Mileage (Flat Rate): Fuel expenses or mileage claims for business travel.
  • Travel & Subsistence: Expenses for food and drink during business-related travel.
  • Large Purchases for Transportation: Claiming Annual Investment Allowance for assets like a van.
 

Marketing and Advertising

  • Advertising: Costs for website maintenance, business cards, and Facebook ads.
  • Branding and Uniform: Expenses for branded clothing and uniforms.
 

Workspace and Equipment

  • Rent and Business Rates: Costs associated with renting a space for your pet care business.
  • Equipment and Repairs: Purchase and maintenance of baths, scissors, shavers, etc.
  • Consumables: Expenses for shampoo, dog biscuits, towels, poo bags, and other pet care items.
  • Blade Sharpening: Specific costs for maintaining grooming equipment.
 

Clothing and Protection

  • Protective Clothing: Waterproof and other protective gear essential for pet care tasks.
  • Uniform: Cost of specific uniforms used for your pet care services.
 

Training and Development

  • Training Courses: Expenses for refresher courses (Note: courses to learn new skills are not typically allowable).
  • Publications: Costs for professional journals and publications relevant to pet care.
 

Insurance and Legal

  • Insurance: Expenses for professional indemnity, employers, and public liability insurance (Note: income protection insurance is not typically an allowable expense).
  • Legal & Professional Fees: Costs for legal advice and professional consultations.
 

Product Sales and Purchases

  • Purchases for Resale: Expenses related to items you sell as part of your business, like dog accessories.
 

Miscellaneous

  • Annual Investment Allowance: For large purchases over £100, such as equipment, that are classified as assets.
 
It’s important to maintain detailed records and receipts for all these expenses. When in doubt, consult with an accountant specialising in pet care services to ensure that you are maximising your allowable expenses and maintaining compliance with HMRC guidelines.
Stacey has been great from start to finish. She has explained everything helping me understand and put my mind at ease throughout the process. I highly recommend Swan Books for anyone looking for an efficient local accountant.
Stevie-May Cole
Island Paws Doggy Daycare Essex
Would highly recommend Stacey. She was super friendly in our initial chat and throughout my experience, put me at ease and answered any questions I had with quick response times. Will be using her services going forward without any worries!
Nicole Dryden
Pawfect Pooches Grooming

Our Pricing

At Swan Books, we tailor our pricing to fit your business’s specific needs. Our bookkeeping services ensure that your business finances stay up-to-date using leading cloud accounting software like Quickbooks or Xero. Whether you prefer monthly or quarterly updates, we keep you informed about your business profits consistently. We cover all areas of bookkeeping, ensuring thoroughness and precision.

The pricing for our bookkeeping services varies based on the volume of transactions each month. For a customised quote and a detailed breakdown, please contact us.

Registration

£ 45
00
  • Registration of you and your business self employment with HMRC.

Self Assessment Tax Returns

£ 250
00
Prices From
  • Preparation of tax calculation, preparation and submission to HMRC and financial statements
  • Prices may vary based on your business records. Please get in contact for a free consultation.

Bookkeeping

varies
  • Keeping your business finances up to date with cloud accounting software Quickbooks or Xero. Monthly or Quarterly updates providing you updates of business profits. All areas of bookkeeping undertaken.
  • Prices vary permitting to volume of transactions each month.

Books Clean Up

varies
  • If your accounts are in need of a tidy up and you want to upgrade your internal procedures for easier processes, you have come to the right place!
  • Prices vary client by client, please get in touch to discuss further.

VAT Returns

£ 175
00
Prices From
  • Quarterly VAT returns prepared and submitted with Making Tax Digital compliant software with all deadlines met.
  • Prices start from £175.00 per quarter

Power Hour

£ 65
00
Prices From
  • One to one power hour discussing your business accounting and how to make improvements to make your finances run more efficiently within the cloud software of your business alongside training on how to get the best of your software.

Payroll

£ 20
00
Per Payroll
  • All aspects of payroll processes ensuring all tasks are carried out by all deadlines and RTI compliant.
    - Weekly or monthly payrolls
    - Pension administration completed
    - RTI compliant with HMRC
    - Payroll year end service and reporting

Ready to take your business to the next level?

Book a Call