Accounting Services for Florists

Bloom Your Business with Tailored Financial Expertise for Florists

In the vibrant and delicate world of floristry, financial health is as important as the health of your blooms. Understanding the specific financial nuances of the floristry industry is crucial, and that’s where our specialised accounting services come in. At Swan Books we don’t just crunch numbers; we help your floral business blossom. We combine our passion for floristry with our expertise in accounting to ensure your business flourishes financially.

From independent floral boutiques to expansive floral design studios, our tailored accounting services cater to all scales of floristry businesses. We provide comprehensive support in financial management, helping you navigate the unique challenges of the floristry industry, from intricate tax considerations to managing florist-specific expenses and wastage.

Key accounting considerations for floristry-based businesses include:

  • Business Structure: Choosing the right structure, from sole traders to limited companies, tailored to florists’ needs.
  • Business Bank Account: Importance of a separate account for clearer financial management and tax reporting.
  • Income and Expense Tracking: Keeping meticulous records of floristry income and expenses for precise financial oversight.
  • Accounting Software: Utilising florist-friendly software for streamlined bookkeeping and financial analysis.
  • Tax Obligations and Planning: Navigating the complexities of tax for florists, including VAT and income tax.
  • Wastage Management: Specialised strategies to minimise wastage in floristry, ensuring cost-effectiveness and sustainability.

Effective accounting is crucial for the financial health and compliance of your floristry business. Staying informed about industry-specific regulations and tax requirements is essential, and professional guidance can help you navigate the complexities of managing your finances as a self-employed florist.

Why Choose Swan Books?

With over a 16 years of experience in providing accounting services to florist professionals, Swan Books understands the specific financial challenges and opportunities within this industry. Our clients, freelance florists to wedding companies, have consistently praised our approachable, thorough, and tailored services. Our commitment to your success is reflected in our client testimonials and our consistent high ratings.

There’s a reason we have nothing but 5 star reviews on Google.

 
Vanessa Vieira
Vanessa Vieira
1 November 2023
Accounting done in THE most effective and efficient way. The technicalities that come with filing my accounts were daunting and overwhelming. When Stacey stepped in she was persistant, sendings me the continuous reminders and promtos that I needed to get things sort. She is also very felxible with communication using a cohintation of Whats App, SMS and calls. HIGHLY RECOMMEND!!
John Marling
John Marling
28 October 2023
I had some issues processing my Self Assessment Tax Return, and Stacey stepped right in knowing exactly what to do. Swan Books provides a secure web portal to allow me to upload all relevant documentation that Stacey needs to complete the process. I had some queries on the Summary and Calculation, which Stacey explained simply. I would 100% recommend Stacey and Swan Books, and will be using Stacey again in the future.
Nicole Dryden
Nicole Dryden
25 October 2023
Would highly recommend Stacey. She was super friendly in our initial chat and throughout my experience, put me at ease and answered any questions I had with quick response times. Will be using her services going forward without any worries!
Lottie Millington
Lottie Millington
14 September 2023
Stacey is absolutely incredible! Stacey has been handling my accounts for three years now, I’ve had many issues with the HMRC and stacey has handled everything for me with ease. Everything is done quickly and efficiently. I’m so grateful for Stacey how she’s taken a massive stress away from running my business and helping me grow my business and finances. I couldn’t recommend her enough
Liz Slade
Liz Slade
30 August 2023
Stacey @ Swan Books is really friendly, approachable and extremely efficient. She explains everything in an easy to understand way. I would 100% recommend Stacey to anyone in need of a great accountant!
Jordan Drummond
Jordan Drummond
30 August 2023
Very flexible and informative. Made everything very easy and straight forward for myself and made my tax situation a lot less stressful! Would recommend 😀
Lourdes Walsh
Lourdes Walsh
29 August 2023
Stacey did my books last tax year and I’m going to be using her every time! Professional, communicative & swift, while also explaining everything (numbers are not my forte). I’d recommend her again and again.
Emma Cook
Emma Cook
25 August 2023
Stacey is the best accountant we have would definitely recommend her to anyone, she’s so friendly and very helpful and always there to help us . Thank you for your hard work
Roxanne Hydes
Roxanne Hydes
7 August 2023
Stacey has been an absolute gem when it comes to providing advice on self-employment and tax. I had so many unanswered questions that needed detailed explaining, and she went above and beyond to make sure I got the correct information and that I understood everything. I would highly recommend Stacey to help you with all your accounting needs.
Anthony Fitzsimmons
Anthony Fitzsimmons
3 August 2023
Knows her stuff 👍
Stuart Wilson
Stuart Wilson
2023-02-02
Stacey has been fantastic, she does all my bookkeeping and submits all my tax returns. She has given me advise and is always there to answer my questions and provide support. Stacey has given me one less thing to worry about so I can focus on with running my business. 100% recommend Stacey!
Ross Cook
Ross Cook
2023-01-09
Friendly and extremely helpful. We had many questions about sole trading and Stacey was more than happy to help, even at 8pm in the evening!
Sharon Groves
Sharon Groves
2022-12-01
Stacey has been amazing in getting my books in order and submitting my tax returns. She has given invaluable advise and is always on hand to answer any questions and provide support. Stacey has been a god send and given me one less thing to worry about so I can get on with running my business. Thoroughly recommend Stacey!
Natalie Wooden
Natalie Wooden
2022-11-24
Stacey was so friendly and eager to help me from the start. Nothing was a problem. We did everything step by step and everything was taken care of for me. I’m so glad I found you Stacey! Thank you for your help and professionalism.
Looking Tidy
Looking Tidy
2022-07-20
Glad I found Swan Books! Stacey is super helpful and friendly, has helped me where needed and provided valuable advice. I'd have no hesitation recommending and will be back for all my book keeping in the future.
Emma Cook
Emma Cook
2022-07-20
We would definitely recommend Stacey she’s a lovely girl and very helpful and knows how to do her job very well , we are very happy 😃
Paula Buck
Paula Buck
2022-07-13
I was looking for a friendly yet professional accountant to help with my tax returns, Stacey is and did just that! Always at the end of the phone to help answer my “silly” questions. Politely chased me so i didn’t fall behind and made my life a lot easier and stress free. Highly recommend her.
Jodie Mckinnon
Jodie Mckinnon
2022-06-24
Thank you for being our accountant, highly recommended!
Istrate Adrian
Istrate Adrian
2022-06-24
I’ve been working with Stacey and she is extremely responsive , organised and efficient . I would recommend her services to anyone. Thank you for your support!!
Danny Newson
Danny Newson
2022-06-23
Brilliant So helpful with getting self assessment done and forming new company Would recommend swan books to everyone

Our Process

Initial Consultation

Understand your business, your challenges, and your aspirations.

Onboarding

Seamless integration with your existing systems, training provided if necessary.

Tailored Solutions

We propose a bookkeeping solution adapted to your unique needs.

Regular Check-ins

Periodic reviews to ensure your financials are on track and to address any concerns.

Year-End Finalisation

Ensure everything is aligned, compliant, and ready for HMRC submissions.

Wastage Management in Floristry: A Critical Financial Aspect

Wastage in the floristry business can significantly impact your bottom line. Effective wastage management is not just about reducing costs; it’s about enhancing the sustainability and efficiency of your business operations. As accountants specialising in floristry, we understand the below considerations florists often have to deal with:

  • Inventory Management: Implementing systems to track and manage flower inventory, reducing overstock and spoilage.
  • Supplier Negotiations: Assisting in negotiating with suppliers for optimal order quantities and terms, balancing supply with demand.
  • Waste Reduction Techniques: Advising on best practices for flower care and storage to extend their lifespan and reduce wastage.
  • Sustainable Practices: Incorporating eco-friendly and sustainable practices that appeal to environmentally conscious consumers and reduce waste.
  • Cost Analysis: Regularly reviewing wastage costs to identify patterns and areas for improvement.

What Can Florists Expense?

Running a floristry business involves various expenses that are integral to its operation and growth. Understanding and effectively managing these expenses is key to maintaining a healthy financial status. Here’s a breakdown of typical expenses that florists encounter:

Office and Administration

  • Mobile Phone and Internet: Proportionate claims for business communication expenses.
  • Home Office: Costs related to managing administrative tasks from your home-based office.
  • Subscriptions: Essential software subscriptions, including floral design and customer management tools.
  • Printing, Postage, & Stationery: Materials for client interactions and promotional activities.
  • Bank Charges: Business account fees and related financial service charges.
  • Accountancy Fees: Investment in professional accounting and financial advisory services.
 

Travel and Transportation

  • Fuel or Mileage: Costs for delivering arrangements and sourcing materials.
  • Travel & Subsistence: Expenses for business travel, including floral exhibitions and market visits.
 

Marketing and Advertising

  • Advertising: Investment in marketing efforts, both digital and traditional.
  • Branding and Uniform: Costs for branded business attire and promotional items.
 

Workspace and Equipment

  • Rent and Business Rates: Overheads for retail and preparation spaces.
  • Floristry Equipment: Investments in tools and equipment essential for floral arrangements and storage.
  • Inventory Management: Systems and tools for efficient inventory tracking and management.
 

Product and Service Costs

  • COGS (Cost of Goods Sold): Direct costs involved in crafting floral products.
  • Inventory Assets: Longer-term investments such as decorative items and floristry tools.
 

Training and Development

  • Professional Development: Training and courses for skills enhancement in floral artistry and business management.
  • Industry Publications: Resources for staying updated with trends and best practices in floristry.
 

Insurance and Legal

  • Business Insurance: Comprehensive coverage for various business risks.
  • Legal & Professional Fees: Legal advice and professional consultancy costs.
 
Maintaining comprehensive records of these expenses is vital. Consulting with a florist-specialised accountant ensures you maximise your allowable expenses and adhere to HMRC guidelines.
Stacey has been an absolute gem when it comes to providing advice on self-employment and tax. I had so many unanswered questions that needed detailed explaining, and she went above and beyond to make sure I got the correct information and that I understood everything. I would highly recommend Stacey to help you with all your accounting needs.
Roxanne Hydes

Our Pricing

At Swan Books, we tailor our pricing to fit your business’s specific needs. Our bookkeeping services ensure that your business finances stay up-to-date using leading cloud accounting software like Quickbooks or Xero. Whether you prefer monthly or quarterly updates, we keep you informed about your business profits consistently. We cover all areas of bookkeeping, ensuring thoroughness and precision.

The pricing for our bookkeeping services varies based on the volume of transactions each month. For a customised quote and a detailed breakdown, please contact us.

Registration

£ 45
00
  • Registration of you and your business self employment with HMRC.

Self Assessment Tax Returns

£ 250
00
Prices From
  • Preparation of tax calculation, preparation and submission to HMRC and financial statements
  • Prices may vary based on your business records. Please get in contact for a free consultation.

Bookkeeping

varies
  • Keeping your business finances up to date with cloud accounting software Quickbooks or Xero. Monthly or Quarterly updates providing you updates of business profits. All areas of bookkeeping undertaken.
  • Prices vary permitting to volume of transactions each month.

Books Clean Up

varies
  • If your accounts are in need of a tidy up and you want to upgrade your internal procedures for easier processes, you have come to the right place!
  • Prices vary client by client, please get in touch to discuss further.

VAT Returns

£ 175
00
Prices From
  • Quarterly VAT returns prepared and submitted with Making Tax Digital compliant software with all deadlines met.
  • Prices start from £175.00 per quarter

Power Hour

£ 65
00
Prices From
  • One to one power hour discussing your business accounting and how to make improvements to make your finances run more efficiently within the cloud software of your business alongside training on how to get the best of your software.

Payroll

£ 20
00
Per Payroll
  • All aspects of payroll processes ensuring all tasks are carried out by all deadlines and RTI compliant.
    - Weekly or monthly payrolls
    - Pension administration completed
    - RTI compliant with HMRC
    - Payroll year end service and reporting

Ready to take your business to the next level?

Book a Call