Accounting Services for Florists
Bloom Your Business with Tailored Financial Expertise for Florists
In the vibrant and delicate world of floristry, financial health is as important as the health of your blooms. Understanding the specific financial nuances of the floristry industry is crucial, and that’s where our specialised accounting services come in. At Swan Books we don’t just crunch numbers; we help your floral business blossom. We combine our passion for floristry with our expertise in accounting to ensure your business flourishes financially.
From independent floral boutiques to expansive floral design studios, our tailored accounting services cater to all scales of floristry businesses. We provide comprehensive support in financial management, helping you navigate the unique challenges of the floristry industry, from intricate tax considerations to managing florist-specific expenses and wastage.
Key accounting considerations for floristry-based businesses include:
- Business Structure: Choosing the right structure, from sole traders to limited companies, tailored to florists’ needs.
- Business Bank Account: Importance of a separate account for clearer financial management and tax reporting.
- Income and Expense Tracking: Keeping meticulous records of floristry income and expenses for precise financial oversight.
- Accounting Software: Utilising florist-friendly software for streamlined bookkeeping and financial analysis.
- Tax Obligations and Planning: Navigating the complexities of tax for florists, including VAT and income tax.
- Wastage Management: Specialised strategies to minimise wastage in floristry, ensuring cost-effectiveness and sustainability.
Effective accounting is crucial for the financial health and compliance of your floristry business. Staying informed about industry-specific regulations and tax requirements is essential, and professional guidance can help you navigate the complexities of managing your finances as a self-employed florist.
Why Choose Swan Books?
With over a 17 years of experience in providing accounting services to florist professionals, Swan Books understands the specific financial challenges and opportunities within this industry. Our clients, freelance florists to wedding companies, have consistently praised our approachable, thorough, and tailored services. Our commitment to your success is reflected in our client testimonials and our consistent high ratings.
There’s a reason we have nothing but 5 star reviews on Google.
Trustindex verifies that the original source of the review is Google.
Charlie Baxter2025-02-06Stacey has been my accountant for 2 years now after having returned from setting up an online business in Australia and I can't recommend her enough! As each tax deadline approaches, she has been incredibly helpful, taking the time to explain things I’ve always found difficult to understand. She also tidied up my Xero accounting (a multiple currencies one 🤢), which I had left in a bit of a mess, and made sure everything was in order. On top of that, she helped me identify legitimate business expenses I could claim, which was a huge help. Highly recommend!Trustindex verifies that the original source of the review is Google.Jessica MacMillan2025-01-31Oh, Stacey where do I even begin? I first met Stacey in August 2024, and from that moment, I knew I wanted to switch accountants. Her presence is simply incredible. She’s not only extremely knowledgeable but also genuinely supportive of both you and your business, always striving to achieve the best outcomes. I’m so grateful to have met her and can’t wait to grow my business with Stacey by my side!Trustindex verifies that the original source of the review is Google.Tom Alderton2025-01-28Stacey is the best around 🙂Trustindex verifies that the original source of the review is Google.Sophia Kelleway2025-01-28Stacy was fantastic with helping me sort out my self assessment, she made it so easy for me to understand and she was so easy to talk to. I can't recommend her enough🥰🥰 xxTrustindex verifies that the original source of the review is Google.Alin Lebanov2025-01-28I cannot praise enough the quality of services offered by Stacey @ Swan Books along with her team. This is the first time I'm using their services and I would recommend them 100%. The whole process was so straight forward and the communication crystal clear. Definitely going ahead with them for the next financial year!Trustindex verifies that the original source of the review is Google.Ash2025-01-28Excellent service thanksTrustindex verifies that the original source of the review is Google.Kirbie Shrimpton2025-01-22Stacey & her team are beyond helpful! I could not recommend them more, no question is a silly question! They make being a sole trader EASY! Soooo happy i found them!!Trustindex verifies that the original source of the review is Google.Harry Couture2025-01-14Brilliant service - I had a few complications that were easily ironed out and explained by Stacey. Would recommend to anyone!Trustindex verifies that the original source of the review is Google.Gina Toyer2025-01-08Brilliant and patient accountant highly recommendTrustindex verifies that the original source of the review is Google.Ian Bement2025-01-03Great service, kept fully informed of when things would happen. Can't fault Stacey for the way she dealt with our tax returns. First time using Stacey, everything straight forward and all information presented to us in an easy to read/understand format.
Our Process
Initial Consultation
Understand your business, your challenges, and your aspirations.
Onboarding
Seamless integration with your existing systems, training provided if necessary.
Tailored Solutions
We propose a bookkeeping solution adapted to your unique needs.
Regular Check-ins
Periodic reviews to ensure your financials are on track and to address any concerns.
Year-End Finalisation
Ensure everything is aligned, compliant, and ready for HMRC submissions.
Wastage Management in Floristry: A Critical Financial Aspect
Wastage in the floristry business can significantly impact your bottom line. Effective wastage management is not just about reducing costs; it’s about enhancing the sustainability and efficiency of your business operations. As accountants specialising in floristry, we understand the below considerations florists often have to deal with:
- Inventory Management: Implementing systems to track and manage flower inventory, reducing overstock and spoilage.
- Supplier Negotiations: Assisting in negotiating with suppliers for optimal order quantities and terms, balancing supply with demand.
- Waste Reduction Techniques: Advising on best practices for flower care and storage to extend their lifespan and reduce wastage.
- Sustainable Practices: Incorporating eco-friendly and sustainable practices that appeal to environmentally conscious consumers and reduce waste.
- Cost Analysis: Regularly reviewing wastage costs to identify patterns and areas for improvement.
What Can Florists Expense?
Running a floristry business involves various expenses that are integral to its operation and growth. Understanding and effectively managing these expenses is key to maintaining a healthy financial status. Here’s a breakdown of typical expenses that florists encounter:
Office and Administration
- Mobile Phone and Internet: Proportionate claims for business communication expenses.
- Home Office: Costs related to managing administrative tasks from your home-based office.
- Subscriptions: Essential software subscriptions, including floral design and customer management tools.
- Printing, Postage, & Stationery: Materials for client interactions and promotional activities.
- Bank Charges: Business account fees and related financial service charges.
- Accountancy Fees: Investment in professional accounting and financial advisory services.
Travel and Transportation
- Fuel or Mileage: Costs for delivering arrangements and sourcing materials.
- Travel & Subsistence: Expenses for business travel, including floral exhibitions and market visits.
Marketing and Advertising
- Advertising: Investment in marketing efforts, both digital and traditional.
- Branding and Uniform: Costs for branded business attire and promotional items.
Workspace and Equipment
- Rent and Business Rates: Overheads for retail and preparation spaces.
- Floristry Equipment: Investments in tools and equipment essential for floral arrangements and storage.
- Inventory Management: Systems and tools for efficient inventory tracking and management.
Product and Service Costs
- COGS (Cost of Goods Sold): Direct costs involved in crafting floral products.
- Inventory Assets: Longer-term investments such as decorative items and floristry tools.
Training and Development
- Professional Development: Training and courses for skills enhancement in floral artistry and business management.
- Industry Publications: Resources for staying updated with trends and best practices in floristry.
Insurance and Legal
- Business Insurance: Comprehensive coverage for various business risks.
- Legal & Professional Fees: Legal advice and professional consultancy costs.
Our Pricing
At Swan Books, we tailor our pricing to fit your business’s specific needs. Our bookkeeping services ensure that your business finances stay up-to-date using leading cloud accounting software like Quickbooks or Xero. Whether you prefer monthly or quarterly updates, we keep you informed about your business profits consistently. We cover all areas of bookkeeping, ensuring thoroughness and precision.
The pricing for our bookkeeping services varies based on the volume of transactions each month. For a customised quote and a detailed breakdown, please contact us.
Registration
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Registration of you and your business self employment with HMRC.
Self Assessment Tax Returns
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Preparation of tax calculation, preparation and submission to HMRC and financial statements
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Prices may vary based on your business records. Please get in contact for a free consultation.
Bookkeeping
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Keeping your business finances up to date with cloud accounting software Quickbooks or Xero. Monthly or Quarterly updates providing you updates of business profits. All areas of bookkeeping undertaken.
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Prices vary permitting to volume of transactions each month.
Books Clean Up
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If your accounts are in need of a tidy up and you want to upgrade your internal procedures for easier processes, you have come to the right place!
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Prices vary client by client, please get in touch to discuss further.
VAT Returns
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Quarterly VAT returns prepared and submitted with Making Tax Digital compliant software with all deadlines met.
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Prices start from £175.00 per quarter
Power Hour
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One to one power hour discussing your business accounting and how to make improvements to make your finances run more efficiently within the cloud software of your business alongside training on how to get the best of your software.
Payroll
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All aspects of payroll processes ensuring all tasks are carried out by all deadlines and RTI compliant.
- Weekly or monthly payrolls
- Pension administration completed
- RTI compliant with HMRC
- Payroll year end service and reporting