Accounting For Yoga & pilates Instructors
Harmonising Your Business Finances: Tailored Accounting for Yoga and Pilates Professionals
In the world of Yoga and Pilates instruction, balancing your financial wellbeing is as important as maintaining the physical and mental balance of your clients. At Swan Books, we specialise in accounting services for Yoga and Pilates instructors, understanding the unique financial intricacies of your profession. Whether you’re self-employed or operate as a limited company, our goal is to minimise your tax, optimise your financial health, and free up your time to focus on your clients.
Key Accounting Considerations for Yoga and Pilates Instructors:
- Business Structure: Guidance on the most beneficial structure, whether you’re self-employed or a limited company.
- Business Bank Account: Setting up and managing a separate account for clear financial tracking.
- Income and Expense Tracking: Detailed recording of all income sources and expenses for accurate financial management.
- Tax Obligations and Efficiency: Tailored tax planning to ensure compliance and maximise tax efficiency.
- Filing and Payment Deadlines: Keeping you on track with all your filing requirements and deadlines.
As specialists in accounting for yoga and Pilates instructors, we recognise that your financial needs are as unique as your teaching methods. Our approach is to provide personalised financial guidance, ensuring that every aspect of your accounting process is aligned with the specific demands of your profession. From navigating tax efficiencies to managing day-to-day financial operations, we are committed to empowering you with financial clarity and confidence. This allows you to focus more on your passion for teaching and less on financial complexities.
Why Choose Swan Books?
With over a 17 years of experience in providing accounting services to yoga and pilates instructors, Swan Books understands the specific financial challenges and opportunities within this industry. Our clients have consistently praised our approachable, thorough, and tailored services. Our commitment to your success is reflected in our client testimonials and our consistent high ratings.
There’s a reason we have nothing but 5 star reviews on Google.
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Charlie Baxter2025-02-06Stacey has been my accountant for 2 years now after having returned from setting up an online business in Australia and I can't recommend her enough! As each tax deadline approaches, she has been incredibly helpful, taking the time to explain things I’ve always found difficult to understand. She also tidied up my Xero accounting (a multiple currencies one 🤢), which I had left in a bit of a mess, and made sure everything was in order. On top of that, she helped me identify legitimate business expenses I could claim, which was a huge help. Highly recommend!Trustindex verifies that the original source of the review is Google.Jessica MacMillan2025-01-31Oh, Stacey where do I even begin? I first met Stacey in August 2024, and from that moment, I knew I wanted to switch accountants. Her presence is simply incredible. She’s not only extremely knowledgeable but also genuinely supportive of both you and your business, always striving to achieve the best outcomes. I’m so grateful to have met her and can’t wait to grow my business with Stacey by my side!Trustindex verifies that the original source of the review is Google.Tom Alderton2025-01-28Stacey is the best around 🙂Trustindex verifies that the original source of the review is Google.Sophia Kelleway2025-01-28Stacy was fantastic with helping me sort out my self assessment, she made it so easy for me to understand and she was so easy to talk to. I can't recommend her enough🥰🥰 xxTrustindex verifies that the original source of the review is Google.Alin Lebanov2025-01-28I cannot praise enough the quality of services offered by Stacey @ Swan Books along with her team. This is the first time I'm using their services and I would recommend them 100%. The whole process was so straight forward and the communication crystal clear. Definitely going ahead with them for the next financial year!Trustindex verifies that the original source of the review is Google.Ash2025-01-28Excellent service thanksTrustindex verifies that the original source of the review is Google.Kirbie Shrimpton2025-01-22Stacey & her team are beyond helpful! I could not recommend them more, no question is a silly question! They make being a sole trader EASY! Soooo happy i found them!!Trustindex verifies that the original source of the review is Google.Harry Couture2025-01-14Brilliant service - I had a few complications that were easily ironed out and explained by Stacey. Would recommend to anyone!Trustindex verifies that the original source of the review is Google.Gina Toyer2025-01-08Brilliant and patient accountant highly recommendTrustindex verifies that the original source of the review is Google.Ian Bement2025-01-03Great service, kept fully informed of when things would happen. Can't fault Stacey for the way she dealt with our tax returns. First time using Stacey, everything straight forward and all information presented to us in an easy to read/understand format.
Our Process
Initial Consultation
Understand your business, your challenges, and your aspirations.
Onboarding
Seamless integration with your existing systems, training provided if necessary.
Tailored Solutions
We propose a bookkeeping solution adapted to your unique needs.
Regular Check-ins
Periodic reviews to ensure your financials are on track and to address any concerns.
Year-End Finalisation
Ensure everything is aligned, compliant, and ready for HMRC submissions.
What Can Yoga & Pilates Instructors Expense?
Managing expenses effectively is crucial for yoga and Pilates instructors. Below is a categorised list of potential expenses:
Studio and Equipment Costs
- Rent Costs: Expenses for studio or teaching space.
- Equipment: Costs for yoga mats, bolsters, blocks, oils, straps, reformer machines, etc.
Travel and Training
- Travel Costs: Expenses for travel to various teaching venues or training locations.
- Training Costs: Expenditures for courses and workshops to enhance your practice and teaching skills.
Marketing and Administration
- Advertising and Marketing: Costs for promoting your classes, including website expenses and social media advertising.
- Subscriptions: Fees for online platforms such as Zoom or calendar booking systems.
- Legal and Financial Costs: Expenses for professional services like accountancy and public liability insurance.
- Website and Online Presence: Costs associated with maintaining a website and digital marketing.
- Printing and Postage: Expenses for business cards, flyers, and other promotional materials.
Miscellaneous Expenses
Professional Body Subscriptions: Fees for professional yoga or Pilates associations.
- Clothing: Specific clothing costs if they are branded or specialised for instructing.
- Use of Home: If managing administrative tasks from home, a portion of home expenses can be claimed.
Additional Business Support for Instructors
- Pricing Strategy: Assistance in determining the right price for your sessions based on costs and value addition.
- Budgeting for Tax: Guidance on saving for your tax bill at the end of the financial year.
- Business Strategy Improvement: Insights into overcoming barriers to growing your yoga or Pilates business.
Our Pricing
At Swan Books, we tailor our pricing to fit your business’s specific needs. Our bookkeeping services ensure that your business finances stay up-to-date using leading cloud accounting software like Quickbooks or Xero. Whether you prefer monthly or quarterly updates, we keep you informed about your business profits consistently. We cover all areas of bookkeeping, ensuring thoroughness and precision.
The pricing for our bookkeeping services varies based on the volume of transactions each month. For a customised quote and a detailed breakdown, please contact us.
Registration
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Registration of you and your business self employment with HMRC.
Self Assessment Tax Returns
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Preparation of tax calculation, preparation and submission to HMRC and financial statements
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Prices may vary based on your business records. Please get in contact for a free consultation.
Bookkeeping
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Keeping your business finances up to date with cloud accounting software Quickbooks or Xero. Monthly or Quarterly updates providing you updates of business profits. All areas of bookkeeping undertaken.
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Prices vary permitting to volume of transactions each month.
Books Clean Up
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If your accounts are in need of a tidy up and you want to upgrade your internal procedures for easier processes, you have come to the right place!
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Prices vary client by client, please get in touch to discuss further.
VAT Returns
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Quarterly VAT returns prepared and submitted with Making Tax Digital compliant software with all deadlines met.
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Prices start from £175.00 per quarter
Power Hour
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One to one power hour discussing your business accounting and how to make improvements to make your finances run more efficiently within the cloud software of your business alongside training on how to get the best of your software.
Payroll
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All aspects of payroll processes ensuring all tasks are carried out by all deadlines and RTI compliant.
- Weekly or monthly payrolls
- Pension administration completed
- RTI compliant with HMRC
- Payroll year end service and reporting