Accounting For Small Businesses in Essex

Navigating the Financial Landscape with Tailored Accounting Solutions

In the vibrant ecosystem of small businesses, where agility and precision define success, adept financial management is non-negotiable. At Swan Books, we dedicate ourselves to serving small businesses with accountancy services that are as innovative as they are reliable. Understanding that each small business is unique, we tailor our approach to unlock your potential and foster growth.

Our services are designed to address the multifaceted financial needs of small businesses, providing you with clarity and control over your finances.

  • Comprehensive Bookkeeping: Keeping your financial records accurate and up to date with the latest software solutions.
  • Proactive Tax Planning: Ensuring you are tax-efficient and compliant with changing regulations.
  • Payroll Solutions: Simplifying payroll management to ensure your staff are paid correctly and on time.
  • Financial Reporting and Analysis: Delivering insights into your business performance to support informed decision-making.
  • Business Growth Strategies: Offering strategic advice to identify opportunities for growth and efficiency improvements.

Why Choose Swan Books?

With over a 16 years of experience in providing accounting services to small businesses in Essex, Swan Books understands the specific financial challenges and opportunities within this industry. Our clients have consistently praised our approachable, thorough, and tailored services. Our commitment to your success is reflected in our client testimonials and our consistent high ratings.

There’s a reason we have nothing but 5 star reviews on Google.

Vanessa Vieira
Vanessa Vieira
1 November 2023
Accounting done in THE most effective and efficient way. The technicalities that come with filing my accounts were daunting and overwhelming. When Stacey stepped in she was persistant, sendings me the continuous reminders and promtos that I needed to get things sort. She is also very felxible with communication using a cohintation of Whats App, SMS and calls. HIGHLY RECOMMEND!!
John Marling
John Marling
28 October 2023
I had some issues processing my Self Assessment Tax Return, and Stacey stepped right in knowing exactly what to do. Swan Books provides a secure web portal to allow me to upload all relevant documentation that Stacey needs to complete the process. I had some queries on the Summary and Calculation, which Stacey explained simply. I would 100% recommend Stacey and Swan Books, and will be using Stacey again in the future.
Nicole Dryden
Nicole Dryden
25 October 2023
Would highly recommend Stacey. She was super friendly in our initial chat and throughout my experience, put me at ease and answered any questions I had with quick response times. Will be using her services going forward without any worries!
Lottie Millington
Lottie Millington
14 September 2023
Stacey is absolutely incredible! Stacey has been handling my accounts for three years now, I’ve had many issues with the HMRC and stacey has handled everything for me with ease. Everything is done quickly and efficiently. I’m so grateful for Stacey how she’s taken a massive stress away from running my business and helping me grow my business and finances. I couldn’t recommend her enough
Liz Slade
Liz Slade
30 August 2023
Stacey @ Swan Books is really friendly, approachable and extremely efficient. She explains everything in an easy to understand way. I would 100% recommend Stacey to anyone in need of a great accountant!
Jordan Drummond
Jordan Drummond
30 August 2023
Very flexible and informative. Made everything very easy and straight forward for myself and made my tax situation a lot less stressful! Would recommend 😀
Lourdes Walsh
Lourdes Walsh
29 August 2023
Stacey did my books last tax year and I’m going to be using her every time! Professional, communicative & swift, while also explaining everything (numbers are not my forte). I’d recommend her again and again.
Emma Cook
Emma Cook
25 August 2023
Stacey is the best accountant we have would definitely recommend her to anyone, she’s so friendly and very helpful and always there to help us . Thank you for your hard work
Roxanne Hydes
Roxanne Hydes
7 August 2023
Stacey has been an absolute gem when it comes to providing advice on self-employment and tax. I had so many unanswered questions that needed detailed explaining, and she went above and beyond to make sure I got the correct information and that I understood everything. I would highly recommend Stacey to help you with all your accounting needs.
Anthony Fitzsimmons
Anthony Fitzsimmons
3 August 2023
Knows her stuff 👍
Stuart Wilson
Stuart Wilson
2023-02-02
Stacey has been fantastic, she does all my bookkeeping and submits all my tax returns. She has given me advise and is always there to answer my questions and provide support. Stacey has given me one less thing to worry about so I can focus on with running my business. 100% recommend Stacey!
Ross Cook
Ross Cook
2023-01-09
Friendly and extremely helpful. We had many questions about sole trading and Stacey was more than happy to help, even at 8pm in the evening!
Sharon Groves
Sharon Groves
2022-12-01
Stacey has been amazing in getting my books in order and submitting my tax returns. She has given invaluable advise and is always on hand to answer any questions and provide support. Stacey has been a god send and given me one less thing to worry about so I can get on with running my business. Thoroughly recommend Stacey!
Natalie Wooden
Natalie Wooden
2022-11-24
Stacey was so friendly and eager to help me from the start. Nothing was a problem. We did everything step by step and everything was taken care of for me. I’m so glad I found you Stacey! Thank you for your help and professionalism.
Looking Tidy
Looking Tidy
2022-07-20
Glad I found Swan Books! Stacey is super helpful and friendly, has helped me where needed and provided valuable advice. I'd have no hesitation recommending and will be back for all my book keeping in the future.
Emma Cook
Emma Cook
2022-07-20
We would definitely recommend Stacey she’s a lovely girl and very helpful and knows how to do her job very well , we are very happy 😃
Paula Buck
Paula Buck
2022-07-13
I was looking for a friendly yet professional accountant to help with my tax returns, Stacey is and did just that! Always at the end of the phone to help answer my “silly” questions. Politely chased me so i didn’t fall behind and made my life a lot easier and stress free. Highly recommend her.
Jodie Mckinnon
Jodie Mckinnon
2022-06-24
Thank you for being our accountant, highly recommended!
Istrate Adrian
Istrate Adrian
2022-06-24
I’ve been working with Stacey and she is extremely responsive , organised and efficient . I would recommend her services to anyone. Thank you for your support!!
Danny Newson
Danny Newson
2022-06-23
Brilliant So helpful with getting self assessment done and forming new company Would recommend swan books to everyone

Our Process

Initial Consultation

Understand your business, your challenges, and your aspirations.

Onboarding

Seamless integration with your existing systems, training provided if necessary.

Tailored Solutions

We propose a bookkeeping solution adapted to your unique needs.

Regular Check-ins

Periodic reviews to ensure your financials are on track and to address any concerns.

Year-End Finalisation

Ensure everything is aligned, compliant, and ready for HMRC submissions.

Solutions We Use

We leverage cutting-edge accounting software to provide seamless financial management and reporting:

  • Xero: For real-time financial tracking and insights, ideal for small businesses that value accessibility and efficiency.
  • QuickBooks: Offering an intuitive platform for bookkeeping and financial management, perfect for keeping small businesses informed.
  • Sage: Known for its comprehensive features that cater to more complex small business needs, from payroll to inventory management.
  • Dext: Streamlining document management and expense tracking, ensuring that every financial transaction is captured accurately.

What Can Small Businesses Expense?

Effective expense management is crucial for maintaining profitability. We guide small businesses through the maze of allowable expenses:

Design Tools and Materials

  • Digital Design Software: Investments in software such as Adobe Creative Suite, AutoCAD, or SketchUp for creating and presenting designs.
  • Reference Books and Trade Journals: Costs for purchasing books and subscriptions that serve as resources for inspiration, trend forecasting, and industry standards.
  • Productivity Software: Expenses for applications that aid in invoicing, expense tracking, project management, and customer relationship management (CRM).

Studio and Operational Costs

  • Office Supplies: Expenditures on essential office items, including notepads, pens, printer ink, and office furniture to ensure a functional workspace.
  • Inventory & Samples: Costs associated with maintaining a collection of design materials, samples (e.g., fabric swatches, paint samples), and small inventory items for resale or use in projects.
  • Contracted Help and Creative Assistance: Fees for hiring freelancers or other professionals, such as photographers, graphic designers, or website developers, to assist with project-specific or promotional tasks.

Marketing and Client Engagement

  • Advertising and Marketing: Budget allocated for online and offline marketing efforts, including social media advertising, print ads, and promotional events to attract and retain clients.
  • Website & Hosting Fees: Annual or monthly fees for website hosting services, domain registration, and website maintenance to ensure a strong online presence.

Travel and Transportation

  • Travel Expenses: Costs related to business travel, including visiting clients, suppliers, or project sites. This can also include public transport fares and taxi/rideshare costs.
  • Parking and Tolls: Expenses incurred for parking and toll fees during work-related travel.
  • Vehicle Costs: Expenses related to the business use of a vehicle, including purchase or lease costs, maintenance, fuel, and insurance.

Client Project Management

  • Project-Specific Costs: Expenses directly related to client projects, such as space rentals for staging or photoshoots, hiring of additional creative talent, and purchasing specific project materials.
  • Client Entertaining: Costs associated with business meals, meetings, or events intended for client relationship building or project discussions.

Home Office Expenses

  • Home Office Furniture and Utilities: Investment in home office furniture and equipment to create a conducive work environment, along with a portion of home utility bills attributed to business use.
  • Property Insurance: A portion of your home insurance that covers the business use of your property.
  • Wi-Fi and Phone Bills: A portion of these bills can be allocated as business expenses, reflecting their use in business operations.
Stacey has been fantastic with my accounts. She went through everything and was very helpful with any questions I had. Brilliantly responsive and got everything together in no time at all. I would highly recommend her!
Olivia Charles

Registration

£ 45
00
  • Registration of you and your business self employment with HMRC.

Self Assessment Tax Returns

£ 250
00
Prices From
  • Preparation of tax calculation, preparation and submission to HMRC and financial statements
  • Prices may vary based on your business records. Please get in contact for a free consultation.

Bookkeeping

varies
  • Keeping your business finances up to date with cloud accounting software Quickbooks or Xero. Monthly or Quarterly updates providing you updates of business profits. All areas of bookkeeping undertaken.
  • Prices vary permitting to volume of transactions each month.

Books Clean Up

varies
  • If your accounts are in need of a tidy up and you want to upgrade your internal procedures for easier processes, you have come to the right place!
  • Prices vary client by client, please get in touch to discuss further.

VAT Returns

£ 175
00
Prices From
  • Quarterly VAT returns prepared and submitted with Making Tax Digital compliant software with all deadlines met.
  • Prices start from £175.00 per quarter

Power Hour

£ 65
00
Prices From
  • One to one power hour discussing your business accounting and how to make improvements to make your finances run more efficiently within the cloud software of your business alongside training on how to get the best of your software.

Payroll

£ 20
00
Per Payroll
  • All aspects of payroll processes ensuring all tasks are carried out by all deadlines and RTI compliant.
    - Weekly or monthly payrolls
    - Pension administration completed
    - RTI compliant with HMRC
    - Payroll year end service and reporting

Ready to take your business to the next level?

Book a Call