Accounting For Photographers

Capturing the Financial Essence of Your Photography Business

In the dynamic and creative field of photography, where capturing the perfect moment is everything, managing finances should not detract from your artistic pursuit. At Swan Books, we specialise as accountants for photographers, understanding the unique challenges and opportunities of this visual art form. Whether you’re a freelancer capturing news and sports, a wedding photographer, or running a portrait studio, we tailor our accounting services to support your specific needs.

Tailored Accounting Services for Photographers:

  • Tax and Financial Guidance: Navigating the latest tax developments and offering bespoke tax planning tailored for photographers.
  • Expense Management: Assisting with the identification and recording of allowable business expenses, ensuring tax efficiency.
  • Seasonal Cashflow Management: Helping you manage the seasonal nature of photography work, keeping your finances steady throughout the year.
  • Accounting Software Selection: Advising on the best accounting software for your business, whether it’s FreeAgent for small operations or Xero for larger studios.

In providing comprehensive accountancy services for photographers, our focus at Swan Books extends beyond mere numbers. We understand that as a photographer, your business is about capturing visions and telling stories through your lens. Our tailored accountancy services are designed to give you the freedom to focus on your creative work, secure in the knowledge that the financial aspects of your business are being expertly managed. From navigating tax nuances to streamlining your bookkeeping process, we’re here to shed light on the financial path that leads to your business’s success.

Why Choose Swan Books?

With over a 16 years of experience in providing accounting services to photographers, Swan Books understands the specific financial challenges and opportunities within this industry. Our clients have consistently praised our approachable, thorough, and tailored services. Our commitment to your success is reflected in our client testimonials and our consistent high ratings.

There’s a reason we have nothing but 5 star reviews on Google.

 
Lily Burford
Lily Burford
3 July 2024
Trustindex verifies that the original source of the review is Google.
Amazing service. Really efficient, professional and friendly. I would highly recommend for anyone needing guidance with business finance.
Cara Johnston
Cara Johnston
28 June 2024
Trustindex verifies that the original source of the review is Google.
Lovely and personal and very understanding.
James Marvell
James Marvell
27 June 2024
Trustindex verifies that the original source of the review is Google.
Very helpful. Thanks
Lauren Millington
Lauren Millington
25 June 2024
Trustindex verifies that the original source of the review is Google.
I’ve been working with stacey for a few years now and recommend her to anyone who is looking for an accountant, she is so down to earth and answers absolutely any questions I have no matter how big or small!
Refine Design
Refine Design
24 June 2024
Trustindex verifies that the original source of the review is Google.
Stacey is a wonderful lady! She makes the mind boggling process of accounts an absolute breeze! She's professional and speedy at what she does! I'm so glad I found her!
Official SleepWelness
Official SleepWelness
28 May 2024
Trustindex verifies that the original source of the review is Google.
So accepting, easy going, clear, transparent & easy to talk to. She takes the weight off your shoulders
Zoe Vango
Zoe Vango
24 May 2024
Trustindex verifies that the original source of the review is Google.
Stacey is the best in the business, always gives the best advice and is 100% there when you need her! Xx
Susan Webb
Susan Webb
24 May 2024
Trustindex verifies that the original source of the review is Google.
Wonderful service. Recommended to my friends.
Helen Clarke
Helen Clarke
24 May 2024
Trustindex verifies that the original source of the review is Google.
Stacey has been amazing to work with. She has been able to explain everything in a language I understand and is calm, consistent and always communicative. Stacey came highly recommended and I feel in the safest hands. Thank you Stacey and team Swan Brooks! 🙏
Jackie Kelly
Jackie Kelly
24 May 2024
Trustindex verifies that the original source of the review is Google.
Excellent. Very knowledgeable and confident. Stacey has sorted our family business out with minimum fuss. A pleasure to deal with and highly recommended.
Refine Design
Refine Design
24 June 2024
recommendsTrustindex verifies that the original source of the review is Facebook.
Stacey is a wonderful lady! She makes the mind boggling process of accounts an absolute breeze! She's professional and speedy at what she does! I'm so glad I found her!
Vicki Daws
Vicki Daws
28 February 2024
recommendsTrustindex verifies that the original source of the review is Facebook.
Stacey has been amazing with me, as a first time business owner without a clue how to do my accounts, she's been so patient and understanding helping steer me correctly, relieving so much stress and pressure! She genuinely cares and has belief in my business which helps me have belief too! I highly recommend.
Stevie-May Cole
Stevie-May Cole
27 November 2023
recommendsTrustindex verifies that the original source of the review is Facebook.
Stacey has been great from start to finish. She has explained everything helping me understand and put my mind at ease throughout the process. I highly recommend Swan Books for anyone looking for an efficient local accountant 🌟🌟🌟🌟🌟
Georgia Billie Anthony
Georgia Billie Anthony
24 October 2023
recommendsTrustindex verifies that the original source of the review is Facebook.
Amazing at putting your mind at ease and extremely patient ! Could not recommend stacey enough 5 ⭐️ all round x
Shiralee Swan Photography LSWPP, LNPS
Shiralee Swan Photography LSWPP, LNPS
2 August 2023
recommendsTrustindex verifies that the original source of the review is Facebook.
I took the big step in 2020 to start my own business. Stacey handles the numbers side of things for me, she very friendly and super helpful, and she never makes me feel like I have a silly little question. I, 100% recommend Stacey
Olivia Charles
Olivia Charles
20 July 2023
recommendsTrustindex verifies that the original source of the review is Facebook.
Stacey has been fantastic with my accounts. She went through everything and was very helpful with any questions I had. Brilliantly responsive and got everything together in no time at all. I would highly recommend her!
Stuart Wilson
Stuart Wilson
2 February 2023
recommendsTrustindex verifies that the original source of the review is Facebook.
Stacey has been fantastic, she does all my bookkeeping and submits all my tax returns. She has given me advise and is always there to answer my questions and provide support. Stacey has given me one less thing to worry about so I can focus on with running my business. 100% recommend Stacey!
Ross Cook
Ross Cook
9 January 2023
recommendsTrustindex verifies that the original source of the review is Facebook.
Friendly and extremely helpful. We had many questions about sole trading and Stacey was more than happy to help, even at 8pm in the evening!
Sharon Groves
Sharon Groves
1 December 2022
recommendsTrustindex verifies that the original source of the review is Facebook.
Stacey has been amazing in getting my books in order and submitting my tax returns. She has given invaluable advise and is always on hand to answer any questions and provide support. Stacey has been a god send and given me one less thing to worry about so I can get on with running my business. Thoroughly recommend Stacey!
Natalie Wooden
Natalie Wooden
24 November 2022
recommendsTrustindex verifies that the original source of the review is Facebook.
Stacey was so friendly and eager to help me from the start. Nothing was a problem. We did everything step by step and everything was taken care of for me. I’m so glad I found you Stacey! Thank you for your help and professionalism.

Our Process

Initial Consultation

Understand your business, your challenges, and your aspirations.

Onboarding

Seamless integration with your existing systems, training provided if necessary.

Tailored Solutions

We propose a bookkeeping solution adapted to your unique needs.

Regular Check-ins

Periodic reviews to ensure your financials are on track and to address any concerns.

Year-End Finalisation

Ensure everything is aligned, compliant, and ready for HMRC submissions.

What Expenses can Photographers Claim?

Managing your expenses effectively is crucial in the photography business. Here’s a detailed look at common expenses:

Studio and Equipment

  • Studio Rental: Costs for studio space or shoot locations.
  • Equipment Purchases: Investments in cameras, lenses, lighting, tripods, and other essential gear.
  • Shoot Expenses: Outlays for props, backdrops, memory cards, bags, and straps.

Travel and Training

  • Travel Costs: Expenses for travelling to various shoot locations.
  • Training and Development: Costs for enhancing your photography skills and offerings.

Marketing and Administrative Costs

  • Advertising and Marketing: Expenditures on promoting your services.
  • Subscriptions: Fees for essential software like Adobe, file-sharing systems, and photo editing suites.
  • Legal and Financial Services: Costs for professional services, including accountancy and insurance.
  • Website and Online Presence: Expenses related to maintaining a website and digital marketing.
  • Printing and Postage: Costs for photo printing, album creation, and postage.

Additional Support for Photographers:

  • Pricing Strategy: Guidance on pricing structures, considering various costs and post-shoot expenses.
  • Tax Bill Budgeting: Advice on saving for your annual tax bill.
  • Business Strategy Enhancement: Insights into overcoming barriers to business growth in the photography sector.
 
I took the big step of starting my own business. Stacey has been an absolute star, with her help and guidance, I would have been lost without her.
Shiralee Swan
Shiralee Swan Photography

Our Pricing

At Swan Books, we tailor our pricing to fit your business’s specific needs. Our bookkeeping services ensure that your business finances stay up-to-date using leading cloud accounting software like Quickbooks or Xero. Whether you prefer monthly or quarterly updates, we keep you informed about your business profits consistently. We cover all areas of bookkeeping, ensuring thoroughness and precision.

The pricing for our bookkeeping services varies based on the volume of transactions each month. For a customised quote and a detailed breakdown, please contact us.

Registration

£ 45
00
  • Registration of you and your business self employment with HMRC.

Self Assessment Tax Returns

£ 250
00
Prices From
  • Preparation of tax calculation, preparation and submission to HMRC and financial statements
  • Prices may vary based on your business records. Please get in contact for a free consultation.

Bookkeeping

varies
  • Keeping your business finances up to date with cloud accounting software Quickbooks or Xero. Monthly or Quarterly updates providing you updates of business profits. All areas of bookkeeping undertaken.
  • Prices vary permitting to volume of transactions each month.

Books Clean Up

varies
  • If your accounts are in need of a tidy up and you want to upgrade your internal procedures for easier processes, you have come to the right place!
  • Prices vary client by client, please get in touch to discuss further.

VAT Returns

£ 175
00
Prices From
  • Quarterly VAT returns prepared and submitted with Making Tax Digital compliant software with all deadlines met.
  • Prices start from £175.00 per quarter

Power Hour

£ 65
00
Prices From
  • One to one power hour discussing your business accounting and how to make improvements to make your finances run more efficiently within the cloud software of your business alongside training on how to get the best of your software.

Payroll

£ 20
00
Per Payroll
  • All aspects of payroll processes ensuring all tasks are carried out by all deadlines and RTI compliant.
    - Weekly or monthly payrolls
    - Pension administration completed
    - RTI compliant with HMRC
    - Payroll year end service and reporting

Ready to take your business to the next level?

Book a Call